OfficeTime adds productivity to time tracking.
One of the things that I am required to do in my job is to manage time spent on projects. This can be a somewhat daunting task as there are many jobs to juggle and different vendors for each one. There are companies that dedicated there software development to creating only project management applications. Some of these can be overly complicated and still not accomplish the basic needs of a project manager – time management. OfficeTime does a great job of accomplishing this task.
OfficeTime is a very intuitive, easy-to-use time tracker. It’s very simple to understand and use. Once it’s installed, you set up your projects and categories and then start timing. One of the nicest things about OfficeTime is that it wirelessly syncs between its iOS and Mac versions. This is very helpful because you can keep timing your work even when you are away from your Mac. This app is designed for use for freelancers and small teams. Some of the features include:
- Increasing your billable time by accurately keeping track of time spent
- Keeping track of your budget
- Offline work available
- No monthly fees
- Export to Numbers, Excel or tab delimited files
- Instant invoicing
- Easy “live” reports, enabling users to edit reports on-the-fly
- iCal sync, providing quick access to the day’s activities at-a-glance
- Team reporting
In using the iOS portion of OfficeTime, I found that it was incredibly helpful for timing how I was working. Once you set up your project, you can begin timing against it. In order to keep track of money spent, you have to also set up a category with price per hour. When I set my categories up for testing, I simply selected Design and Copy Editing as the two I was going to work with. Each category had a different hourly rate and I assigned each test project one category. That way, I could accurately keep track of time/money spent on each project. One thing I noted is that you can only have the timer running on one project at a time.
I found the Mac version just a easy to use and just as efficient as the iOS version. The syncing between the two is also seamless. It’s not quite as easy as just tapping a ‘sync’ button, but the set-up isn’t difficult either. As long as your computer and iOS device are on the same network, it will show up as syncable in the iOS sync menu. Once you tap that button, the devices sync. I believe my preference would be to use my iOS device to keep tracking during jobs, but the Mac version of the software has that capability, too, plus it will run in the background. Another really nice feature that is built in to the Mac software is a menu bar utility that allows you to start and stop your timing.
I found OfficeTime to be extremely helpful with tracking and managing time on projects. I plan on continuing to use it not only to keep track of my vendors’ time, but also my own. OfficeTime is available for both PC and Mac and can be downloaded from the developer’s website for $47.00. The iOS version is available for download in the iTunes App Store for $7.99. This price buys you an iOS universal app that will work on both the iPad and iPhone. Plus, there are no subscription fees. It’s just a one-time purchase.
For more information, visit officetime.net.