Send branded emails from your mobile devices.

A few years back, I wrote a How-To article about setting up a rich text (formatted) signature inside Apple Mail. This is no small feat because it’s tricky ensuring that you don’t have a bunch of attachments holding onto your emails as they go out. The trick is to program the code of the signature, which is not much more than some simple HTML/CSS formatting language. The main reason I wanted a rich text signature was so that my emails were identified with the proper branding from my company. This is not unusual in the business world. After all, it’s a great marketing tool. Your emails are already going out to a captive audience so why not add some creative brand messaging into the signature? Since that time, I have been using my mobile devices quite a bit more to review emails than my laptop computer. And, it can be quite cumbersome to have to haul out my full-size laptop just to respond to a couple of emails. I did set up a text-based signature for iOS mail, but it’s just not the same. For a while now, I thought that was my only option. Fortunately, I was wrong! Here is how you can set up a gorgeous, rich text signature in just a few steps.

NOTE: Set-up your rich text/formatted signature on your desktop computer first. The method I’m about to describe deals with copy/pasting a signature that is already in existence. If you haven’t already created a signature for email, I would suggest following the steps in my previous How-To and then continue with this article.

Find an email inside iOS Mail that has your signature included.

How To: Add Rich Text Signature to iOS Mail

Select the entire signature — images and all. When the task menu pops up, select ‘copy’.

How To: Add Rich Text Signature to iOS Mail

Go to your Settings App and select ‘Mail’.

Towards the bottom of the list of settings for Mail you will find ‘Signature.’ There will be a number to the side of it, which will indicate how many email accounts you have set up. Tap on this menu item.

How To: Add Rich Text Signature to iOS Mail

On the next screen, you will see ‘All Accounts’ and ‘Per Account’ as signature options. ‘All Accounts’ is chosen by default. Select ‘Per Account’ and then two new options will appear for your email accounts. ‘Sent from my iPhone’ is the default message that Apple includes. This is only text and can be deleted and/or change. Select the account you want to add the signature to and delete the information in that box.

How To: Add Rich Text Signature to iOS Mail

In the empty field, tap the screen once so that the Copy/Paste option appears and select ‘Paste.’

How To: Add Rich Text Signature to iOS Mail

Your pre-formatted signature will appear in the box but will look just a bit odd. This is because iOS adds new formatting.

How To: Add Rich Text Signature to iOS Mail

To remove that, shake your phone until the message ‘Undo Change Attributes’ appears. Tap ‘Undo’ and the signature should look formatted once again. from here, you simply close out of Settings and return to your email.

How To: Add Rich Text Signature to iOS Mail

Now, when you start a new message, the signature will automatically load in the email and your branded message gets sent out just like it would on your desktop computer.

How To: Add Rich Text Signature to iOS Mail

This is a very helpful method of adding a formatted signature to iOS Mail messages. It is possible that future updates of iOS will eliminate this option, but for now, it works pretty well.

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